For decades, Section 220 of the Delaware General Corporation Law (“Section 220”) has been a powerful tool for shareholders of Delaware corporations to investigate suspected wrongdoing. And as the way people communicate has changed from formal, hard-copy letters to more “informal” types of correspondence like emails and text messages, the Delaware Court of Chancery increasingly has found such informal correspondence fair game for shareholder inspection demands. Now, the Delaware legislature is pulling back on the reins.
On March 25, 2025, Section 220 of the Delaware General Corporation Law was amended to impose stricter requirements on stockholders seeking to inspect corporate books and records. These changes are meant to reduce the burdens of Section 220 demands upon corporations and to limit their use as a prelitigation tool for evidence gathering. The revisions impact both the types and vintage of records amenable to shareholder inspection demands.
Too Demanding
Section 220 has long provided stockholders a qualified right to inspect the books and records of Delaware corporations for a “proper purpose,” so long as those books and records were deemed “necessary and essential” to that purpose. Over time, courts have broadened their interpretation of these terms. Where once demands were limited to formal Board materials and minutes, stockholders more recently have been able to compel corporations to disclose a wide range of documents including even informal communications such as emails, text messages, and more. Courts acknowledged that Section 220 demands were being used as a prelitigation discovery tool and were willing to provide stockholders access to documents that could be used to evaluate their potential legal claims. Predictably, the burden and expense of Section 220 demands on corporations increased dramatically.
“Books and Records” Defined, More Narrowly
The Delaware legislature has elected to reverse this trend. Following the amendment, Section 220 specifies the types of documents that stockholders can request, in some cases specifying the permissible age limit of the documents. The new list includes:
· Certificates of incorporation and bylaws;
· Minutes of stockholder and board meetings for the past three years;
· Written communications to stockholders within the past three years;
· Materials provided to the board or committees in connection with actions taken by the board;
· Annual financial statements for the past three years;
· Certain corporate contracts with stockholders; and
· Director and officer independence questionnaires
Other Documents
If documents specified in Section 220 are unavailable, then the Court of Chancery may order the production of their “functional equivalents,” but only if they are “necessary and essential to fulfill the stockholder’s proper purpose.”
And if a stockholder wants access to other documents, beyond those specified in the new statutory definition of “books and records” (or their “functional equivalents”), then they must:
· Demonstrate a proper purpose for the request;
· Show a “compelling need” for the additional records; and
· Provide “clear and convincing evidence” that the requested documents are necessary and essential to achieve the stated purpose
Takeaways
For Delaware corporations, the changes to Section 220 highlight the importance of proper recordkeeping. In addition to other, more obvious benefits, having such materials as board and stockholder minutes, financial statements, and so forth available for provision as legally-required will reduce the possibility of needing to provide less formal, “functional equivalents” to shareholders.
For shareholders, the statutory revisions change the calculus for decisions about the expected value of taking a recalcitrant Delaware corporation to court. And for those shareholders who do move forward with inspection actions, the changes provide a roadmap for how best to fortify any request for “informal” materials.
For more information regarding Alto Litigation’s litigation practice, please contact one of Alto Litigation’s partners: Bahram Seyedin-Noor, Bryan Ketroser, or Joshua Korr.
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